Wednesday, May 12, 2010

How to TURN ON the NEW Google Docs editors

You may have heard that Google actually offers a product which lets you create, edit, share and collaborate on spreadsheets, documents, presentations and drawings using only your browser (nothing to download, etc... ) - yeah, yeah, I thought so.
You may have heard that there was a recent update to the product which made the editing experience more realtime, more collaborative and just generally faster and better - yeah, I thought so.
You may have heard that if you are a current user of Google Docs, you need to TURN ON these new editors explicitly - no? You didn't hear that part?  Well - it's only temporary... but you do need to do that!

Enough people (more than 1) have asked me this question, that I thought I should just post a quick How To, so I can point people here once... even though this post will be useless soon, when the new editors are standard for everyone...

So, the story is different for spreadsheet and document editing...

For Spreadsheets - very simple... When you are editing any spreadsheet, just look for the "New Version" link in the upper right side of your browser screen. Once you click that, ALL your spreadsheets will open using the new version of the spreadsheet editor (except for a small number of those which use a couple of lagging features which are not yet supported).   If you decide you need to switch back, do the reverse, and use the "Old Version" link in the upper right.

For Documents - less simple, but easy still.... Click the "Settings" link in the upper right side of your screen. Then, click the "Document Settings" sub-menu. In the dialog which shows up, click the "Editing" tab - and then check the box which says "Create new text documents using the latest version of the document editor. Only New Documents will use the new editor... old documents are currently forced to use the old editor.  Just for now...


One more thing to know - if you are on a Google Apps Domain (meaning at school or work or in an organization which uses Apps), you'll only see that new document editor option if your domain administrator wants you to ;) - so ask them if you don't see it.

4 comments:

cambull said...

Always glad to get updates and hints about Google Docs. I have only recently started using GDocs.

louis said...

you have already done what I need to do, but to be honest im flummoxed. I want to create a grid of 0-100 both x and y. I want to be able to populate each cell with 3 lines of text and I want to be able to populate via a public form. I looked at your football pool and that is basically it, I just dont know what to change. Then I would like to print a drawing of the information from the cells after they have been populated. Do you have time to help? Help is dubious actually I just have this one application. Ultimately I am just asking you to do it. Thank you. Lou

JR said...

ok Louis... here's what I think you want:
https://spreadsheets.google.com/ccc?key=0Ao3I92JhlIiPdE9LWm1UaFR5U2VLV01WYUx5R2p1SXc&hl=en

It's just a 100 X 100 spreadsheet with 3 separate lines of simple text in every cell.... BUT... not sure what you expect to achieve in printing something of these large dimensions... so I'm guessing you'll be looking for something else.
Have fun!

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